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How to Find and Hire a Good Real Estate Assistant

Real Estate agent interviewing an assistant candidate | KapRE.com

Posted by: Evan Tarver, Fit Small Business
Published: January 24, 2018

You’re busy. Perhaps you find that there doesn’t seem to be enough time in the day to finish all the activities required to run your real estate business. Wouldn’t it be great to have some help covering the tasks that seem to bog you down? You’ve decided that you’re ready to hire an assistant. This article will assist you on your journey to find and hire an effective real estate assistant.

1. Don't Jump Into Hiring a Full-Time Real Estate Assistant Right Away

In most cases, hiring a full time assistant won't make sense unless you're already a top producing agent. Instead, hire someone part time, and gradually increase their responsibility as your business grows. Gradually hand over jobs that you feel comfortable delegating. You can start with a part time arrangement of something like 10-15 hours a week, and see how it goes. This will help you keep the cost down while evaluating the overall positive impact of having additional help.

2. Begin Searching on Your Social Network

A quick status update on Facebook or a mention on Twitter would be a good place to get the conversation started with people you know, like, and trust. (If you aren't on social media, here's why you should be.)

3. Don't Rush the Hiring Process or Settle For Second Best

Both mistakes will cost you time and resources, which is the opposite of your goal when you set out to grow. Take the time to do it right.

4. Determine What Level of Experience Your Assistant Needs to Have

If you’re looking for someone to help with basic administrative tasks, a college student looking for part-time work could be a great fit. But if you want someone who can help qualify or nurture leads, seek out a licensed candidate with industry experience.

Looking to sharpen your negotiation skills? Download 17 Essential Tips for Real Estate Negotiation!

5. Be Prepared to Offer a Competitive Salary

Research average pay rates for your area (or overseas if you’re hiring a real estate assistant based in another country like India or the Philippines) and be prepared to offer a competitive salary before you post a job opening. Consider whether or not a competitive wage is something you can afford. Underpaid employees have lower job satisfaction and less motivation to do their best or stick around.

6. Screen Applicants Before Doing In-Person Interviews

Narrow your applicant pool by phone screening your top five to ten applicants. Set aside 20-40 minutes and have a list of key questions to ask. This will allow you to choose your top two or three favorites who you then can bring to the next step with in-person interviews.

7. Always Consider Business Needs and Cultural Fit

Make sure the business needs you want to address with this hire are at the forefront of your decision making. You should also try and spend enough time with your potential assistant to determine whether or not they fit your culture; that is, whether or not you will enjoy working with them day in and day out.

Where to Hire a Real Estate Assistant

The Philippines is fast becoming the virtual assistant capital of the world. You can hire a great virtual assistant on OnlineJobs.ph, Upwork, or Virtual Staff Finder, among other outlets. If you’re looking for an American real estate assistant, you can find them through any number of job posting websites, like Indeed.com.

A real estate assistant can take a substantial load off your shoulders and allow you to focus your attention on activities that will grow your business. It is important to know ahead of time what you’re looking for as you hire your assistant. Doing it the right way will set you up best for cohesion and success moving forward.

Once you’ve found and hired your assistant, make sure you are empowering them to be successful in the role you’ve assigned them to. And if you’re still not sure if you need an assistant, this checklist will help you decide.

Evan Tarver is a small business and investments writer for Fit Small Business, fiction author, and screenwriter with experience in finance and technology. When he isn't busy scheming his next business idea, you'll find Evan holed up in a coffee shop working on the next great American fiction story.